Phone order · Hearth Tearoom
SO-47746
InvoicedPhoned in by Julie Holmes and keyed once by Becky on Fri 25 Sep at 14:51, during the 8 minute call. For Mon 28 Sep on the Derby and west run. Owner Becky Hollis. Hearth Tearoom, café, price band C.
Net, ex VAT
£621.68
£746.02 inc VAT
Margin
32.4%
floor 12% a line
Lines at Hearth Tearoom’s own prices
Contract price first, then any promotion, then their band; never under cost plus 12%
| Product | Qty | Price | Source | Margin | Line |
|---|---|---|---|---|---|
Double wall hot cup, kraft, 8oz CUP-DW-08 · 500 cups · Band C | 4 | £43.71 £46.50 | Band C | 29.1% ✓ | £174.84 |
Sip lid, black, 12 and 16oz LID-SB-1216 · 1,000 lids · Band C | 3 | £30.83 £32.80 | Band C | 33.5% ✓ | £92.49 |
PET smoothie cup, 16oz CUP-PT-16 · 1,000 cups · Band C | 2 | £64.11 £68.20 | Band C | 31.4% ✓ | £128.22 |
Wooden stirrers 178mm STW · 10,000 stirrers · Band C | 2 | £38.35 £40.80 | Band C | 37.4% ✓ | £76.70 |
Dispenser napkin, 1-ply, White NAPD-W · 6,000 napkins · Band C | 2 | £36.10 £38.40 | Band C | 33.5% ✓ | £72.20 |
Food-safe sanitiser, Spray 750ml FSS-S · 6 bottles · Band C | 2 | £18.66 £19.85 | Band C | 33.5% ✓ | £37.32 |
All-purpose cloths, Blue CLT-C-B · 50 cloths · Band C | 1 | £7.57 £8.05 | Band C | 39.2% ✓ | £7.57 |
C-fold hand towel, white 2-ply HTC · 2,400 sheets · Band C | 1 | £32.34 £34.40 | Band C | 33.5% ✓ | £32.34 |
Net, ex VAT£621.68
VAT at 20%£124.34
Total£746.02
Margin 32.4% on the order; every line clears the 12% floor.
Checked as it landed
price, stock and credit, before anyone touched it£price
Priced at their rate
8 at Band C. Every line clears the 12% margin floor.
▦stock
Stock kept
Every line was available and kept for this order as it was keyed.
✓credit
Within the limit
Passed when it landed: inside the £30,500 limit.
As it arrived
Keyed once by the order desk during the call; priced and checked as each line is typedIncoming call25 Sep 14:51
Julie Holmes, 01632 960579answered by Becky Hollis
8 minute call. Keyed once while Julie was on the line; each line priced and checked for stock as it was typed.
- 4Double wall hot cup, kraft, 8oz
- 3Sip lid, black, 12 and 16oz
- 2PET smoothie cup, 16oz
- 2Wooden stirrers 178mm
- 2Dispenser napkin, 1-ply, White
- 2Food-safe sanitiser, Spray 750ml
- 1All-purpose cloths, Blue
- 1C-fold hand towel, white 2-ply
How it was keyed
- 4 x Double wall hot cup, kraft, 8oz4 x CUP-DW-08
- 3 x Sip lid, black, 12 and 16oz3 x LID-SB-1216
- 2 x PET smoothie cup, 16oz2 x CUP-PT-16
- 2 x Wooden stirrers 178mm2 x STW
- 2 x Dispenser napkin, 1-ply, White2 x NAPD-W
- 2 x Food-safe sanitiser, Spray 750ml2 x FSS-S
- 1 x All-purpose cloths, Blue1 x CLT-C-B
- 1 x C-fold hand towel, white 2-ply1 x HTC
Keyed once while Julie was on the line; nothing typed twice.
Delivery
R2
Derby and west
Van 2, FN21 HZT, Dave
DeliveryMon 28 Sep
AddressCastle Donington DE74
Drop12 of 12
Signed forG. Rhodes at 13:16, photo taken
Order by 15:00 for the next Derby and west run. The driver’s phone takes the signature and a photo.
Invoice
Invoicing →INV-34725in Xeronot due yet
Dated28 Sep 2026
Due31 Oct 2026 (30 days end of month)
Total£746.02
Posted to Xero at 18:00 on 28 Sep from the delivered quantities. Nothing re-typed; Xero stays the ledger.
Customer
HTHearth Tearoom
C-1198 · Café · Castle Donington · since 2024
PricesBand C, 6% off list
Terms30 days end of month
Credit£7,513 of £30,500
Orders byPhone
Short stockswap to the agreed alternative
RepPaul Ashby
Timeline
Julie phoned the order in; Becky keyed it once (8 min call)
Becky · 25 Sep 14:51
Priced at Hearth Tearoom’s own rates: 8 Band C
Auto · 25 Sep 14:51
Stock checked: every line available and kept for this order
Auto · 25 Sep 14:51
Credit checked: within the £30,500 limit
Auto · 25 Sep 14:51
On the Derby and west run for Mon 28 Sep, drop 12
Auto · 25 Sep 14:51
Picked by Jade, checked by Dean
Warehouse · 25 Sep 15:36
Loaded on Van 2 (FN21 HZT)
Liam · 28 Sep 07:00
Delivered, signed for by G. Rhodes. Photo on the driver’s phone
Dave · 28 Sep 13:16
Invoice INV-34725 posted to Xero from the delivered quantities. Nothing re-typed
Auto · 28 Sep 18:00