All customersAccount C-1161
HH
Trade account · Hotel
Harrowby House Hotel
Derby DE1·account since 2021·Fiona Rhodes, Purchasing·rep Paul Ashby
Sends a PDF purchase order from their buying system, priced at Band B. 45% of its credit limit in use.
Purchase orders arrive as a PDF attached to a forwarded email, often with no subject.
Last 3 weeks
Orders41 way in
Delivered£873ex VAT
Margin28.9%at their own prices
Owed£2,157nothing overdue
Applied to every order from Harrowby House Hotel
Whatever way it arrives, each line is priced, checked and routed by these rules before anyone touches it.
Priced atBand B, 12% off listNo contract prices. Never below the margin floor.Credit£2,582 of £5,750£3,168 left before orders hold
Terms30 days end of monthInvoices post to Xero at 18:00 on the delivery day, from what was signed for. Nothing re-typed.
Orders byPDFPurchase order PDF from the customer’s buying system; read automatically, their codes mapped to ours.No portal login, and none needed.
DeliveredDerby and west, FridaysNext: Fri 16 Oct if ordered by 15:00 today.
If a line is shortSend what is there, back-order the rest
Orders · last 3 weeks and booked ahead, every way in
4 orders| Order | Reference | Delivery | Lines | Value | Status |
|---|---|---|---|---|---|
SO-48383 Today 07:58 | PO-004471 | Tomorrow Derby, drop 2 | 12 | £353.80 | Picking |
SO-48145 8 Oct 07:45 | PO-080655 | Fri 9 Oct Derby, drop 2 | 7 | £265.22 | Invoiced |
SO-47906 1 Oct 10:02 | PO-091468 | 2 Oct Derby, drop 2 | 10 | £310.36 | Invoiced |
SO-47663 24 Sep 06:00 | PO-056638 | 25 Sep Derby, drop 1 | 8 | £297.21 | Invoiced |
Their prices
What they buy, at their own rate today. Band B on every line.
| Product | Bought | List | Their price | How | Margin |
|---|---|---|---|---|---|
Glass cleaner 750ml GLC · 6 bottles | 5 | £13.55 | £11.92 | Band B | 31.2% |
Interfold hand towel, 2-ply HTI · 3,000 sheets | 5 | £40.00 | £35.20 | Band B | 29.0% |
Toilet roll, 2-ply 320 sheet TR2 · 36 rolls | 5 | £24.65 | £21.69 | Band B | 29.0% |
Black refuse sack, Heavy duty SCK-H · 200 sacks | 4 | £27.15 | £23.89 | Band B | 26.7% |
Single wall hot cup, white, 8oz CUP-SW-08 · 1,000 cups | 4 | £35.35 | £31.11 | Band B | 26.7% |
Hand sanitiser cartridge 1L SAN-CT · 6 cartridges | 3 | £38.40 | £33.79 | Band B | 29.0% |
Swing bin liner, White SBL-W · 500 liners | 3 | £24.95 | £21.96 | Band B | 29.0% |
Washroom cleaner and descaler, Spray 750ml WRC-S · 6 bottles | 3 | £15.05 | £13.24 | Band B | 29.0% |
3-ply dinner napkin 40cm, White NAP3P-W · 1,000 napkins | 2 | £33.60 | £29.57 | Band B | 29.0% |
Air freshener 400ml AFR · 12 cans | 2 | £21.80 | £19.18 | Band B | 31.2% |
Multi-surface cleaner, Spray 750ml MSC-S · 6 bottles | 2 | £15.85 | £13.95 | Band B | 31.2% |
Foam soap cartridge 800ml SOAP-FC · 6 cartridges | 1 | £37.45 | £32.96 | Band B | 29.0% |
Invoices
Posted to Xero from delivered orders. Tap one for its history.
| Invoice | Order | Total | State |
|---|---|---|---|
INV-35147 9 Oct 2026 | SO-48145 | £318.26 | Due 30 Nov |
INV-34903 2 Oct 2026 | SO-47906 | £372.43 | Due 30 Nov |
INV-34674 25 Sep 2026 | SO-47663 | £356.65 | Due 31 Oct |
INV-34439 18 Sep 2026 | Earlier order | £325.65 | Due 31 Oct |
INV-34199 11 Sep 2026 | Earlier order | £376.65 | Due 31 Oct |
INV-33952 4 Sep 2026 | Earlier order | £407.40 | Due 31 Oct |
INV-33702 28 Aug 2026 | Earlier order | £398.03 | Paid 6 Oct |
INV-33472 21 Aug 2026 | Earlier order | £467.40 | Paid 12 Oct |
INV-33227 14 Aug 2026 | Earlier order | £455.91 | Paid 6 Oct |
INV-32988 7 Aug 2026 | Earlier order | £324.24 | Paid 12 Oct |
INV-32261 17 Jul 2026 | Earlier order | £408.68 | Paid 8 Sep |
INV-32026 10 Jul 2026 | Earlier order | £464.66 | Paid 11 Sep |
Nothing here: every invoice is paid.
Credit and balance
Credit control →£2,157.04
owed on 6 invoices
Current£2,157.04
1 to 30 days over£0.00
31 to 60 days£0.00
61 to 90 days£0.00
Over 90 days£0.00
Open orders, not yet invoiced£424.56
Credit used (owed plus open)£2,582
Credit limit£5,750
Terms30 days end of month
45% of the limit in use
Chasing and payments
Paid £791.64 by BACS for 2 invoices
Mon 12 Oct 14:10 · Bank
Paid £853.94 by BACS for 2 invoices
6 Oct 13:17 · Bank
Their usual order
12 lines, £353.80 ex VAT at their prices
Toilet roll, 2-ply 320 sheetIn stock, £21.69 a case3 x£65.07Interfold hand towel, 2-plyIn stock, £35.20 a case1 x£35.20Foam soap cartridge 800mlIn stock, £32.96 a case1 x£32.96Hand sanitiser cartridge 1LIn stock, £33.79 a case1 x£33.79Washroom cleaner and descaler, Spray 750mlIn stock, £13.24 a case1 x£13.24Glass cleaner 750mlIn stock, £11.92 a case1 x£11.92Multi-surface cleaner, Spray 750mlIn stock, £13.95 a case1 x£13.95Swing bin liner, WhiteIn stock, £21.96 a case2 x£43.923-ply dinner napkin 40cm, WhiteIn stock, £29.57 a case1 x£29.57Black refuse sack, Heavy dutyIn stock, £23.89 a case1 x£23.89Single wall hot cup, white, 8ozIn stock, £31.11 a case1 x£31.11Air freshener 400mlIn stock, £19.18 a case1 x£19.18
Sent by pdf most weeks; read and priced like this without anyone re-typing it.
Delivery
cut-off 15:00 the working day beforeContact
Orders contactFiona Rhodes
RolePurchasing
Phone01632 960320
RepPaul Ashby
Account since2021
Ways in, 3 weeksPDF