All customersAccount C-1065
AC
Trade account · Care home
Ashdene Care Group
3 sites from Arnold·account since 2014·Maureen Holmes, Group housekeeping lead·rep Jo Kirk
Faxes an order sheet for each of its 3 homes, priced at Band A with 9 contract prices. 45% of its credit limit in use.
Faxes the weekly order sheet from each home. Contract prices on washroom and PPE lines.
Last 3 weeks
Orders121 way in
Delivered£4,303ex VAT
Margin20.8%at their own prices
Owed£9,932nothing overdue
Applied to every order from Ashdene Care Group
Whatever way it arrives, each line is priced, checked and routed by these rules before anyone touches it.
Priced atBand A, 18% off list9 contract prices on top, agreed to 31 Dec 2026. Never below the margin floor.Credit£10,654 of £23,750£13,096 left before orders hold
Terms30 days end of monthInvoices post to Xero at 18:00 on the delivery day, from what was signed for. Nothing re-typed.
Orders byFaxFax-to-email; every line read and matched to a product, unsure reads go to a person.No portal login, and none needed.
DeliveredNottingham cityThe Laurels: Fri. Beech House: Tue. Willow Court: Mon, Thu.
If a line is shortSwap to the agreed alternative
Waiting for a person
Everything else on this account moved on by itself.
SO-48395: line 1 reads "6 or 0?"
Faxed from The Laurels at 10:31. Toilet roll, 2-ply 320 sheet: the quantity is smudged. The other 7 lines are priced at contract rates.
Orders · last 3 weeks and booked ahead, every way in
12 orders| Order | Site | Delivery | Lines | Value | Status |
|---|---|---|---|---|---|
SO-48395 Today 10:31 | The Laurels | Tomorrow City | 8 | £367.16 | Waiting for a person |
SO-48330 Yesterday 07:00 | Willow Court | Today City, drop 2 | 6 | £234.16 | Delivered |
SO-48160 8 Oct 09:48 | Willow Court | Mon 12 Oct City, drop 2 | 8 | £501.96 | Invoiced |
SO-48157 8 Oct 08:44 | Beech House | Tue 13 Oct City, drop 7 | 7 | £496.59 | Invoiced |
SO-48130 7 Oct 12:10 | Willow Court | 8 Oct City, drop 3 | 6 | £374.19 | Invoiced |
SO-48060 6 Oct 07:24 | The Laurels | Fri 9 Oct City, drop 2 | 7 | £396.80 | Invoiced |
SO-48034 5 Oct 12:03 | Beech House | 6 Oct City, drop 10 | 7 | £455.96 | Invoiced |
SO-47968 2 Oct 11:41 | Willow Court | 5 Oct City, drop 2 | 4 | £173.25 | Invoiced |
SO-47916 1 Oct 12:09 | The Laurels | 2 Oct City, drop 2 | 5 | £366.86 | Invoiced |
SO-47714 25 Sep 08:53 | Willow Court | 28 Sep City, drop 1 | 5 | £402.12 | Invoiced |
SO-47689 24 Sep 12:30 | Willow Court | 1 Oct City, drop 2 | 6 | £499.13 | Invoiced |
SO-47676 24 Sep 10:06 | The Laurels | 25 Sep City, drop 2 | 7 | £401.49 | Invoiced |
Their prices
What they buy, at their own rate today. 9 contract prices first.
| Product | Bought | List | Their price | How | Margin |
|---|---|---|---|---|---|
Toilet roll, 2-ply 320 sheet TR2 · 36 rolls | 52 | £24.65 | £19.47 | Contract | 20.9% |
Disposable aprons on a roll, White APR-W · 5 x 200 aprons | 30 | £27.20 | £21.49 | Contract | 20.9% |
C-fold hand towel, white 2-ply HTC · 2,400 sheets | 26 | £34.40 | £27.18 | Contract | 20.9% |
Antibacterial hand soap 5L SOAP-AB · 2 x 5L | 21 | £20.80 | £16.43 | Contract | 23.3% |
Vinyl gloves, blue, unpowdered, M GLV-VB-M · 10 x 100 gloves | 19 | £30.25 | £23.90 | Contract | 18.4% |
Black refuse sack, Heavy duty SCK-H · 200 sacks | 15 | £27.15 | £21.45 | Contract | 18.4% |
Wet wipes, unscented 80 WIPE-W · 12 packs | 9 | £18.80 | £14.85 | Contract | 23.2% |
Nitrile gloves, blue, unpowdered, L GLV-NB-L · 10 x 100 gloves | none | £41.25 | £32.59 | Contract | 15.6% |
Nitrile gloves, blue, unpowdered, M GLV-NB-M · 10 x 100 gloves | none | £41.25 | £32.59 | Contract | 15.6% |
Washroom cleaner and descaler, 5L WRC-05 · 2 x 5L | 12 | £20.50 | £16.81 | Band A | 23.9% |
White roll, 2-ply centrefeed 150m WR2 · 6 rolls | 2 | £22.70 | £18.61 | Band A | 23.7% |
Microwave container with lid, 1000ml MWC-1000 · 250 sets | 1 | £34.85 | £28.58 | Band A | 14.6% |
Invoices
Posted to Xero from delivered orders. Tap one for its history.
| Invoice | Order | Total | State |
|---|---|---|---|
INV-35315 15 Oct 2026 | SO-48330 | £280.99 | Posts 18:00 |
INV-35220 13 Oct 2026 | SO-48157 | £595.91 | Due 30 Nov |
INV-35167 12 Oct 2026 | SO-48160 | £602.35 | Due 30 Nov |
INV-35128 9 Oct 2026 | SO-48060 | £476.16 | Due 30 Nov |
INV-35088 8 Oct 2026 | SO-48130 | £449.03 | Due 30 Nov |
INV-34984 6 Oct 2026 | SO-48034 | £547.15 | Due 30 Nov |
INV-34923 5 Oct 2026 | SO-47968 | £207.90 | Due 30 Nov |
INV-34887 2 Oct 2026 | SO-47916 | £440.23 | Due 30 Nov |
INV-34848 1 Oct 2026 | SO-47689 | £598.96 | Due 30 Nov |
INV-34696 28 Sep 2026 | SO-47714 | £482.54 | Due 31 Oct |
INV-34652 25 Sep 2026 | SO-47676 | £481.79 | Due 31 Oct |
INV-34616 24 Sep 2026 | Earlier order | £505.56 | Due 31 Oct |
INV-34513 22 Sep 2026 | Earlier order | £405.73 | Due 31 Oct |
INV-34421 18 Sep 2026 | Earlier order | £505.65 | Due 31 Oct |
INV-34382 17 Sep 2026 | Earlier order | £589.73 | Due 31 Oct |
INV-34279 15 Sep 2026 | Earlier order | £388.00 | Due 31 Oct |
INV-34180 11 Sep 2026 | Earlier order | £472.34 | Due 31 Oct |
INV-34141 10 Sep 2026 | Earlier order | £370.04 | Due 31 Oct |
INV-34031 8 Sep 2026 | Earlier order | £373.47 | Due 31 Oct |
INV-33977 7 Sep 2026 | Earlier order | £547.79 | Due 31 Oct |
INV-33930 4 Sep 2026 | Earlier order | £445.03 | Due 31 Oct |
INV-33889 3 Sep 2026 | Earlier order | £446.76 | Due 31 Oct |
INV-33685 28 Aug 2026 | Earlier order | £489.13 | Paid 1 Oct |
INV-33548 25 Aug 2026 | Earlier order | £460.63 | Paid 2 Oct |
INV-33493 24 Aug 2026 | Earlier order | £406.02 | Paid 8 Oct |
INV-33454 21 Aug 2026 | Earlier order | £346.88 | Paid 2 Oct |
INV-33413 20 Aug 2026 | Earlier order | £399.59 | Paid 6 Oct |
INV-33310 18 Aug 2026 | Earlier order | £483.94 | Paid 1 Oct |
INV-33250 17 Aug 2026 | Earlier order | £484.12 | Paid 5 Oct |
INV-33207 14 Aug 2026 | Earlier order | £466.32 | Paid 6 Oct |
INV-33171 13 Aug 2026 | Earlier order | £505.01 | Paid 2 Oct |
INV-33064 11 Aug 2026 | Earlier order | £569.33 | Paid 5 Oct |
INV-32968 7 Aug 2026 | Earlier order | £432.63 | Paid 5 Oct |
INV-32927 6 Aug 2026 | Earlier order | £502.12 | Paid 2 Oct |
INV-32822 4 Aug 2026 | Earlier order | £530.67 | Paid 8 Oct |
INV-32765 3 Aug 2026 | Earlier order | £506.93 | Paid 1 Oct |
INV-32726 31 Jul 2026 | Earlier order | £497.73 | Paid 4 Sep |
INV-32686 30 Jul 2026 | Earlier order | £504.71 | Paid 1 Sep |
INV-32583 28 Jul 2026 | Earlier order | £512.20 | Paid 1 Sep |
INV-32523 27 Jul 2026 | Earlier order | £437.18 | Paid 2 Sep |
INV-32481 24 Jul 2026 | Earlier order | £361.74 | Paid 3 Sep |
INV-32441 23 Jul 2026 | Earlier order | £398.44 | Paid 4 Sep |
INV-32338 21 Jul 2026 | Earlier order | £503.64 | Paid 8 Sep |
INV-32284 20 Jul 2026 | Earlier order | £465.82 | Paid 7 Sep |
INV-32243 17 Jul 2026 | Earlier order | £544.23 | Paid 8 Sep |
INV-32205 16 Jul 2026 | Earlier order | £569.59 | Paid 8 Sep |
INV-32100 14 Jul 2026 | Earlier order | £603.04 | Paid 7 Sep |
INV-32046 13 Jul 2026 | Earlier order | £468.70 | Paid 4 Sep |
INV-32005 10 Jul 2026 | Earlier order | £335.93 | Paid 2 Sep |
INV-31855 7 Jul 2026 | Earlier order | £368.88 | Paid 8 Sep |
Nothing here: every invoice is paid.
Credit and balance
Credit control →£9,932.12
owed on 21 invoices
Current£9,932.12
1 to 30 days over£0.00
31 to 60 days£0.00
61 to 90 days£0.00
Over 90 days£0.00
Open orders, not yet invoiced£721.58
Credit used (owed plus open)£10,654
Credit limit£23,750
Terms30 days end of month
45% of the limit in use
Chasing and payments
Paid £936.69 by BACS for 2 invoices
8 Oct 14:48 · Bank
Paid £865.91 by BACS for 2 invoices
6 Oct 16:26 · Bank
Paid £1,486.08 by BACS for 3 invoices
5 Oct 11:02 · Bank
Paid £1,814.64 by cheque for 4 invoices
2 Oct 10:16 · Bank
Paid £1,480.00 by cheque for 3 invoices
1 Oct 09:31 · Bank
Their usual order
8 lines, £483.98 ex VAT at their prices
Toilet roll, 2-ply 320 sheetIn stock, £19.47 a case6 x£116.82C-fold hand towel, white 2-plyIn stock, £27.18 a case4 x£108.72Antibacterial hand soap 5LIn stock, £16.43 a case2 x£32.86Disposable aprons on a roll, WhiteIn stock, £21.49 a case3 x£64.47Wet wipes, unscented 80In stock, £14.85 a case2 x£29.70Vinyl gloves, blue, unpowdered, MIn stock, £23.90 a case3 x£71.70Black refuse sack, Heavy dutyIn stock, £21.45 a case2 x£42.90Washroom cleaner and descaler, 5LIn stock, £16.81 a case1 x£16.81
Sent by fax most weeks; read and priced like this without anyone re-typing it.
3 sites
cut-off 15:00 the working day beforeBeech HouseHucknall NG15 · 0115 496 0551Nottingham city, Truck 1 (7.5t) · TuesdaysNextTue 20 Oct
Willow CourtCarlton NG4 · 0115 496 0554Nottingham city, Truck 1 (7.5t) · Mondays and ThursdaysNextMon 19 Oct
Contact
Orders contactMaureen Holmes
RoleGroup housekeeping lead
Phone0115 496 0548
RepJo Kirk
Account since2014
Ways in, 3 weeksFax